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Decision Log

document1

All decisions of significant public interest made by the Police and Crime Commissioner for South Yorkshire are recorded below in accordance with the Commissioner’s  Decision Making Framework  and Decision Making Flowchart.

Decisions made at the Governance Advisory Board, Budget Meeting and Regional Collaboration Board are captured in the minutes of these meetings which can be found here .

Please find below; a log of significant decisions made by the Police and Crime Commissioner and, the Office of the Police and Crime Commissioner.

Decisions will be published on the website.

2016/17 Decisions

 Date Ref          Issue             Decision
03/05/16

16/003     

          Appt of                                             Interim                                             Chief Constable

Collaborative Secondment of the Chief Constable of North Yorkshire Police                to the role of Interim Chief Constable of South Yorkshire Police.  See link for S22 Collaboration Agreement & Decision Record                        

27/04/16

16/002

            Suspension of Chief                     Constable

Suspension of Chief Constable

2015/16 Decisions

Date Ref                 Issue            Decision  
29/03/16

15/023 

           Microsoft                            Enterprise                          Licensing 

      A decision has been made regarding the current Microsoft Enterprise Licensing                  agreement.

 

29/03/16

15/022

           National Police                  Chaplaincy

      The PCC agreed a financial commitment to support a full time centrally funded                     National Police Chaplain.

 

29/03/16

15/021

          Hillsborough                     Inquests

        An application for financial assistance for officers of federated rank regarding the              Hillsborough Inquests.  This decision links to decision 13/05515/003 & 15/011.                See link for details. Fact Sheet also available

 
18/03/16

15/020 

          Commissioning               Plan 2016-17

        Partnership & Commissioning Budget 2016-17 has been agreed.

 

18/03/16

15/019

         MOJ - Victim                      Services Grant                  2016-17

        The PCC accepted the MOJ Victim Services Grant.

 

27/01/16

15/018

         ANPR Camera                  Replacement

        Replacement of fixed site ANPR camera's, with assets that have greater flexibility               and can be deployed anywhere.

 

27/01/16

15/017

        Citizen Interaction             Technologies -                 CITYCoP

         Creating technological tools, to assist citizen and community policing liaison.

 

05/01/16

15/016

        Priority Based                   Budgeting                           Services

         Tender exercise to provide Priority Based Budgeting Services to support the                         Strategic Partnership Programme.

 

14/12/15

15/015

         Hillsbrorough                    Inquests

         An application for financial assistance for officers of federated rank regarding the              Hillsborough Inquests.  This decision links to decision 13/055, 15/003 & 15/011.                See link for details. Fact Sheet also available

 
07/12/15

15/014   

         Police Innovation              Fund Bids 

         See Governance and Assurance Board minutes for details.  See link for details.

 

07/12/15 

15/013     

         Desktop                              Replacement                    Programme

         See Governance and Assurance Board minutes for details.  See link for details.

 

07/12/15

15/012

          Freedom City                     Initiative 

          See Governance and Assurance Board minutes for details. See link for details.  

 

14/10/15

15/011

Hillsborough Inquests

A decision was made following a review of financial assistance for Hillsborough costs. See link for details. Fact Sheet also available.

 

06/10/15

15/010

Custody Estates Programme - Budget update

The PCC determined that additional costs were unavoidable in the context of the overall strategy to deliver substantial revenue savings and deliver minimum standards.  

 

 09/09/15 

15/009

Investment Limits

A temporary increase in investment limits has been agreed. 

 

29/07/15

15/008

Your Voice Counts

A decision was made concerning the 'Your Voice Counts' survey, at the Governance and Assurance Board Meeting.  See link for details.

 

27/07/15

15/007

Change in Special Services Rates Policy

The PCC agreed to a change in the ‘Special Services Rates’ policy. 

 

30/06/15

15/006

Domestic Abuse Survey

A decision was made at the Governance & Assurance Board meeting, to commence a survey of victims of domestic abuse across South Yorkshire.  See link for details.

 

30/06/15

15/005

Community Grant Scheme

The Police & Crime Commissioners Community Grant Scheme 2015/16, agreed to award a total of £260,917.78 in grants.  

 

15/06/15

15/004

Change in Charging Policy

The PCC has agreed to a change in the ‘SYP charging policy in relation to policing events’ policy.

 

08/06/15

15/003

Hillsborough Inquests

An application for financial assistance for officers of federated rank regarding the Hillsborough Inquests.  This decision links to decision 13/055 (04.03.14).  See link for details.  Fact Sheet also available.

 

 08/06/15

15/002

Hillsborough Inquests 

An application for financial assistance for an officer regarding the Hillsborough Inquests has been agreed in principal by the PCC.   This decision links to decision 13/055 (04.03.14).  See link for details.  Fact Sheet also available.

 

11/05/15

15/001

Early Investigative Advice - RASSO pilot

The PCC has agreed to support a 1 year pilot of a CPS Investigative Advise for Rape   and Serious Sexual Offences (RASSO) lawyer, to take place in SYP force area. Suffolk, Norfolk & Nottinghamshire forces are also running this pilot.  

 

 

2014/15 Decisions

Date Ref                  Issue            Decision          
31/03/15

14/052

Meadowhall Grant

The PCC approved the funding of £80,000 to support policing operations at Meadowhall Shopping Centre from the Meadowhall Centre.

 

31/05/15

14/051

Operation Ben

The PCC agreed to grant funding from the Home Office of £700,000 in          relation to ongoing investigation into the missing person Ben Needham.

 

31/05/15

14/050

Robin Hood Doncaster Sheffield Airport (RHADS) Funding 2014/15

The PCC agreed to the receipt of funding:  Amounting to £99k from Home   Office to assist in the policing of Robin Hood Doncaster Sheffield Airport.

 

31/03/15

14/049

Safer Roads Partnership: PC Seconded

The PC agreed to the receipt of grant funding from the Safer Roads             Partnership of £55,000 to provide an operational police officer to support   the delivery of the partnerships interventions.

 

31/03/15

14/048

Safer Roads Partnership Countywide Road Safety Officer

The PCC approved grant funding from the Safer Roads Partnersip of           £30,000 for 2015/16 and £30,000 for 2016/17.

 

31/03/15

14/047

Write-off, of obsolete stock

The PCC approved to write -off the identified stock deemed obsolete, at a   value of £58, 513.

 

11/03/15

14/046

Insurance Contract

The PCC agreed the Insurance Contract as per reports and                           recommendations.

 

24/02/15

14/045

Revenue Budget, Counci Tax and Precept for 2015/16

The PCC approved:   Revenue Budget, council tax requirement of                 £49,144,036.00, a basic amount of council tax of £148.16 (1.95%)

           

          PDF

23/02/15

14/044

Solar Panels

The PCC agreed to sign a 20 year lease agreement with Sheffield               Renewables. permitting the installation of solar panels at Attercliffe Police   Station to support a sustainable local community project, saving £681 and 12 tonnes of carbon per annum.

 

02/02/15

14/043

IBM - i2 Suite of Products

The PCC agreed to the IBM i2 "acess for all" proposal for the period 1st       March 2015 - 28th February 2016 to ensure South Yorkshire Police rtain     access to key intelligence tools.

 

02/02/15

14/042

Application for Membership of the Road Safety Trust

The PC applied for membership of the Road Safety Trust as the legal           contracting entity for South Yorkshire Police.

 

30/01/15

14/041

Hillsborough Inquests

The PCC approved an application submitted on behalf of a retired officer for financial assistance for his legal representation in the Hillsborough Inquests. The financial assistance to be subjected to funding conditions. Fact Sheet available

 

28/01/015

14/040

Victims and Survivors of Chil Sexual Exploitation

The PCC requested the setting up of a panel whose membership would be made up of victims and survivors of child sexual exploitation.

 

08/01/15

14/039

Procurement of invoice automation software for SYP

The PCC agreed funding to support the project for invoice automation.

 

08/01/15

14/038

SYPolice Mounted Branch

The PCC agreed to a share/joint mounted unit, with one management         structure, based at Carr Gate, Wakefield.

 

11/12/14

14/037

Vehicle Telematics

The PCC agreed to support the progression of purchase and installation of full vehicle telematics system.

 

11/12/14

14/036

PP Unit - Additional resources

The PCC agreed to provide a total uplift of 62 staff within the Public               Protection Unit of South Yorkshire Police.

 

11/11/14

14/035

Chief Police Officers' staff Association - Professional Indemnity Insurance

The PCC agreed payment of the Professional Indemnity Insurance for         October 2014 to March 2015.

       PDF

31/10/14

14/034

Schengen Information Systems ii

The PCC agreed to fund the costs for the Schengen project

        PDF 

30/10/14

14/033

Recurring Grants

The following was agreed in summary: All recruitment grants are                   excluded from the requirement of PCC approval due to staffing already in place, risks, exit strategy previously considered etc.  Change the                 authorisation limit for the PCC from £50000 to £100000. Carry forward         underspends/balances will not require re approval and will slip as               appropriate so long as the spend will be in line with the initial proposal.       Grants for authorisation levels are dependent on the life of the grant known at the time.  

 

30/10/14

14/032

Disposal of Doncaster Garage

The PCC agreed to the disposal of the Dncaster Garage

 

15/10/14

14/031

Webcasting Contract: Public i

The PCC agreed to extend the current contract with the other South Yorkshire Joint Authorities and Combined Authority with Public-i Ltd until 27th June 2015 at a cost of £3090 for 11 hours or live footage

PDF

20/10/14

14/030

National Ugly Mugs initiative

The PCC agreed to the payment of up to £5k to the National Ugly Mugfs initiative

PDF

15/10/14

14/029

Independent Ethics Panel: Appointment of the Chair

The PCC will formally appoint Mr Andrew Lockley as Chair to the Independent Ethics Panel with effecty from 1st October 2014

PDF

 14/10/14

14/028

Custody Estates Programme - Budget update

The PCC determined that additional costs were unavoidable in the context of the overall strategy to deliver substantial revenue savings and deliver minimum standards

PDF 

10/10/2014

14/026

Victim Focussed Restorative Justice

Agreed the proposals set out in the Victim Focussed Restorative Justive project paper and plan. This seeks to plug the gap identified by local partners

PDF

10/10/2014

14/025

Sexual Assault Referral Centre - Rental

Approved the rental of a suitable Sexual Assault Referral Centre facility from Rotherham NHS Trust for a further 12 months from April 2015

PDF

10/10/2014

14/024

Community Remedy Menu

Agreed the publication of a list of 'community remedies' on the Commissioner's website and make available to members of the public as required by the Anti-Social Behaviour, Crime and Policing Act 2014

PDF

10/10/2014

14/023

Victim Awareness Courses

Approved the funding (£13,600) to Hatfield and Moorland Prison to provide continuity and expansion to the existing Victim Awareness Courses delivered by Remedi

PDF

10/10/2014

14/022

Performance Management Software

Approved the funding (£115,860) for a new performance management software for an initial period of 18 months

PDF

01/10/2014

14/020

Community Grants Scheme 2014/15

Offered funding to organisations to deliver their projects in South Yorkshire

PDF

22/09/2014

14/019

Solar Panel Business Case

Approved the purchase and installation of solar panels at Maltby Police Station

PDF

22/09/2014

14/018

Specialist Services Charging Rates

Approved the updated specialist service rates to be applied with effect from 01 September 2014

PDF

19/09/14

14/017a

Mosaic Contract

The PCC agreed to support the continuation of the Mosaic contract to inform decision making and engagement strategies and plans

PDF

27/06/2014

14/017

Performance Framework

Agreed to the aims of the framework and the proposed timescales for the future development of a robust mechanism for interrogating force and partner agencies' contributions to the achievement of the Police and Crime Commissioner's priorities.

PDF

27/06/2014

14/016

Criminal Justice and Investigations Systems Replacement Programme

Approved going out to tender, but indicated that a full business case before approving any financial commitment is required

PDF

27/06/2014

14/015

High Tech Crime Unit Review

Approved the investment in the innovative new model and technological solutions within the Hi Tech Crime Unit

PDF

27/06/2014

14/014

Renewal of Electricity Contract for South Yorkshire Police

Approved a new electricity contract with the Yorkshire Purchasing Organisation for the period covering 1st April 2015 - 31st March 2019

PDF

27/06/2014

14/013

Integrated Offender Management and Drug Intervention Programme Grant

Accepted the offer of grant funding from the Drug and Alcohol Coordination Team

PDF

06/06/2014

14/012

Hillsborough Inquests - Financial Assistance Review of costs arrangements

Accepted the recommendation set out in the review and authorise the Chief Executive and Solicitor to implement them.  Fact Sheet available

PDF

02/06/2014

14/011

Healthcare & Forensic Medical Examination Services in Police Custody

Awarded the contract for Healthcare and Forensic Medical Examination Services to Leeds Community Healthcare NHS Trust

PDF

28/05/2014

14/010 

Maltby Project 

Supported in principle, a joint bid from South Yorkshire Police and South Yorkshire Fire and Rescue Service, submitted to the Department of Communities and Local Governemnt, to develop a joint facility at Maltby Police Station. 

PDF 

27/05/2014

14/009 

Custody Estates Programme - Barnsley Update

Provided additional capital expenditure to facilitate the custody suite rationalisation programme. Linked to decision 13/002

PDF 

21/05/2014

14/008

Automated System for Processing FOI Requests

Approved the purchase of a system for the processing of all statutory and non-statutory applications undertaken by the Information Compliance Unit. 

PDF

19/05/2014

14/007 

Disclosure & Barring Service Grant

Approved the offer of grant funding from the Disclosure & Barring Service via the Home Office for 2014/15. Linked to decision 13/037

PDF

16/05/2014

14/006 

Community Information Unit Grant

Approved the offer of grant funding from Rotherham Metropolitan Borough Council 

PDF 

06/05/2014

14/005 

Police and Crime Plan Refresh

Agreed to publish the refreshed South Yorkshire Police and Crime Plan 2013-17

PDF 

29/04/2014

14/004 

Home Office Police Innovation Fund 2014/15

To submit two bids in collaboration with Humberside Police and Crime Commissioner around Mobility and Contact Management

PDF 

28/04/2014

14/003 

National Driver Offender Retraining Scheme

Awarded the contract for the provision of NDORS from 1st May 2014

PDF 

22/04/2014

14/002 

Community Grants Scheme 2014-15

Offered funding to organisations to deliver their projects in South Yorkshire. These projects will help towards achieving the priorities in the Commissioner's Police and Crime Plan

PDF

10/04/2014

14/001 

South Yorkshire Safety Cameras Grant 

Approved the offer of grant funding from the Safer Roads Partnership for 2014/15 

PDF 

   

  2013/14 Decisions

DateRef Issue Decision Doc 
28/03/2014

13/059

Stage 2 Transfer

Revised final staff transfer scheme for submission to the Home Office.

PDF  

26/03/2014

13/058

Grant agreement Acceptance

Grant Agreement/acceptance - 'Divert Receipt'

PDF

04/03/2014

13/056 

Hillsborough Inquests

Approved the proposal from the Chief Executive and Solicitor, to conduct an independent review of current arrangements to process costs' claims from those solicitors firms representing former officers that have been granted financial assistance.  Fact Sheet available.

PDF

04/03/2014

13/055

Hillsborough Inquests

Approved an application submitted on behalf of retired officers for financial assistance for his legal representation in the Hillsborough inquests. The financial assistance to be subject to funding condiions approved by the Commissioner.  Fact Sheet available.

PDF

24/02/2014

13/053

Budget 2014-15

Details of the budget 2014/15 as set out in the decison record and appendices

PDF

24/02/2014

13/052

Council Tax & Precept 2014-15

Set the Council Tax & Precept in accordance with the Local Government and Finance Act 1992

PDF

20/02/2014

13/051

Vehicles

Agreed funding for the purchase of two specialist vehicles

PDF

23/01/2014

13/050

Automatic Number Plate Recognition Replacement Grant

Accepted South Yorkshire Local Transport Plan Partnership funding for the ANPR replacement activities in South Yorkshire

PDF

16/01/2014

13/049

HO Special Grant Application

Submission of a Special Grant application to the Home Office in relation to the costs incurred in the policing of English Defence League Marches during 2013

PDF

09/01/2014

13/048

Grant Funding

Accepted Grant Funding

PDF

04/01/2014

13/047

Enforcement Team Sergeant Grant

Accepted the Enforcement Team Funding via Barnsley Metropolitan Borough Council

PDF

09/12/2013

13/046

Complaint

Received the investigation report into the complaints and misconduct allegations made against the Chief Constable and implemented the recommendations

PDF

19/12/2013

13/045

UTC Automatic Number-Plate Recognition Grant

Accepted the South Yorkshire Safer Roads Partnerships funding for the UTC ANPR

PDF

09/12/2013

13/044

NDORS

Approved the tender process for a new contract for the National Driver Offender Retraining Schemes (NDORS)

PDF

09/12/2013

13/043

Healthcare Provision in Police Custody

Agreed the contract will novate to NHS England on 01 April 2015 when contractual and budgetary responsibilities transfer

PDF

20/11/2013

13/042

Relocation of Criminal Justice Unit

Agreed the contract award

PDF

08/11/2013

13/041

Hillsborough Inquests

Approved an application submitted on behalf of retired officers for financial assistance for their legal representation in the Hillsborough inquests. The financial assistance to be subject to funding condiions approved by the Commissioner.  Fact Sheet available.

PDF

08/11/2013

13/040

Hillsborough Inquests

Approved an application on behalf of retired officers for financial assistance for their legal representation in the Hillsborough inquests.  Fact Sheet available.

PDF

05/11/2013

13/039

HO Special Grant Application

Submission to the Home Office for Special Grant application relating to Hillsborough costs and expenditure

PDF

04/11/2013

13/038

Eastwood Grant

Accepted Rotherham MBC funding for the Eastwood Project

PDF

04/11/2013

13/037

Disclosure & Barring Service Grant

Accepted the Disclosure and Barring Service funding via the Home Office for the Disclosure and Barring Service activities in South Yorkshire

PDF

31/10/2013

13/036

Op Klean Grant

Agreed to accept the Sheffield City Council funding for the Op Klean grant

PDF

29/10/2013

13/035

Business Intelligence Software

Approved the capital investment for the implementation of businesss intelligence software to improve police officer visibility and resource management

PDF

18/10/2013

13/034

POCA Community Grant Scheme 2013-14

Offered funding to organisations to deliver their projects in South Yorkshire. These projects will help towards achieving the priorities in the Commissioner's Police and Crime Plan. 

Please note initial record number 13 now 34 due to administrative error

PDF

11/10/2013

13/033

Partnership Support

Funded diversionary activities for the Dark Nights/Operation Mischief period

PDF

03/10/2013

13/032

Outwood Academy Grant

Outwood Academy funding for the Children's and Young Persons Officer at Outwood Academy

PDF

02/10/2013

13/031

South Yorkshire Community Foundation

Commissioned the South Yorkshire Community Foundation to administer a small community grant scheme for the next two financial years

PDF

30/09/2013

13/030

Statement of Accounts

Approved the Draft Statement of Accounts for 2012/13 and Annual Governance Statement

PDF

30/09/2013

13/029

Funding Reguest

Approved the funding contribution request received by Barnsley District Commander

PDF

27/09/2013

13/028

District Heating Scheme

Approved the replacement of end of life coal fired boilers at Attercliffe Police Station by means of connection to low carbon EON District Heating Scheme 2014/15

PDF

27/09/2013

13/027

Upgrade of CCTV System

Approved the upgrade of a CCTV system

PDF

17/09/2013

13/026

Contact Management

Approved a joint capital investment of £1.6m (SYP £0.92m HP £0.68m) to improve the resillience of contact management

PDF

17/09/2013

13/025

Child Sexual Exploitation HMIC Commission

Commissioned Her Majesty's Inspectorate of Constabulary (HMIC) to carry out an independent assessment around the effectiveness of the current arrangements within South Yorkshire Police for protecting children from exploitation

PDF

17/09/2013

13/024

Visibility

Capital investment to support the enhancement of police visibility

PDF

16/09/2013

13/023

Second Stage Transfer

submission of the proposed Stage 2 Transfer Scheme and supporting information

PDF

12/09/2013

13/022

Channel Grant

Accepted the ACPO funding for the Channel Programme for activities in South Yorkshire

PDF

09/09/2013

13/021

Prevent Grant

Accepted the ACPO funding for the Prevent Programme for activities in South Yorkshire

PDF

04/09/2013

13/020

Complaint

Recorded a further complaint made against the Chief Constable, agreed that the matter be referred as a voluntary referral to the Independent Police Complaints Commission and approved the appointment of a Chief Constable to investigate the complaint

PDF

03/09/2013

13/019

Estates Strategy 2013-16

Agreed the engagement of Humberside Police Estates Department to develop the draft Estates Strategy 2013-16

Please note initial record number 12 now 19 due to administrative error

PDF

06/08/2013

13/017

Police Visibility Strategy

Approved funding to improve the visibility of the vehicle fleet.

PDF

06/08/2013

13/016

Complaints Process

Adopted the policies and procedures for dealing with complaints

PDF

02/08/2013

13/015

Centralisation of Criminal Justice Unit

Approved works at Snig Hill Police Station Sheffield, Rotherham Main Street together with relocation costs to facilitate the centralisation of the Criminal Justice Unit

PDF

25/07/2013

13/014

Invest to Save Portal & Doc Mgt

Approved the acquisition of a Microsoft Sharepoint Portal and Document/Content Management System jointly with Humberside Police

PDF

22/07/2013

13/013

Complaint

In relation the the Police and Crime Commissioner decision on 12 June 2013 and following advice from the investigating officer, the Commissioner agreed to record two complaints and make a formal voluntary referral to the Independent Police Complaints Commission

PDF

30/06/2013

13/012

Grants 2013-14

Offered funding to organisations to deliver their projects in South Yorkshire. These projects will help towards achieving the priorities in the Commissioner's Police and Crime Plan. 

Please note initial record number 11 now 12 due to administrative error

PDF

25/06/2013

13/011

Invest to Save Public Service Network

Approved the migration of telephone and network services to the PSN service with services provided by Virgin Media Business

PDF

25/06/2013

13/010

District Heating Scheme

Approved the connection of Snig Hill Police Station to the Sheffield District Heating Scheme

PDF

25/06/2013

13/009

Donation of Vehicles

Donated the following end of life vehicles; a motorbike to the Police and Fire Museum; and an LDV Convoy to the Hutton Park Campus Vocational Training Centre

PDF

24/06/2013

13/008

Annual Report

Published the South Yorkshire Police and Crime Commissioner's Annual Report 2012/13

PDF

20/06/2013

13/007

Hillsborough Inquests

Authorised the Interim Chief Executive and the PCC's Solicitor to determine matters relating to the legal support being provided to retired officers and to seek the Commissioner's approval when they considered the matter should be brought to his attention.  Fact Sheet available.

PDF

12/06/2013

13/006

Complaint

Recorded a complaint against the Chief Constable and the appointment of a Chief Constable to investigate the complaint

PDF

19/04/2013

13/005

Hillsborough Inquests

Approved funding arrangements relating to the provision of financial assistance to retired officers for their legal representation in the Hillsborough inquest and agreed that a staged approach should be adopted in connection with the provision of funding with the submission of regular work plans.  Fact Sheet available.

PDF

01/05/2013

13/004

Commissioning Projects

Allocated funding to commission projects and activity to contribute to the delivery of the Police and Crime Plan Objectives

PDF

 

 
 
 
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